Sales receipt templates: the easy way to write sales receipts

Every other page is a carbon copy, so a how to write a receipt record of the information you write on the top page stays in your book. You end up with a book full of receipts in chronological order that shows which customers paid you and when. Here’s how to use a receipt book for easier recordkeeping and more customer trust.

Tax documentation

If you sell more than one item, list each product individually on one single row or line and leave a good space between each product. This allows you to change or add more information when needed. Write the name of your product on the left-hand side of the receipt. Make sure you also enter a specific description of the product like the size, quantity, color, etc. A complete online invoice software platform for small business invoicing, billing, reports and more to help you grow.

Describe Products & Their Quantity

• This allows you to change or add more information when needed.
• Lots of small businesses use digital receipt books or POS systems.
• Get Moon Invoice to digitally save your receipts in a cloud platform and leave no chance of misplacement.
• In case you create receipts by yourself, make sure to print out another copy for your business to keep as well.
• This data-driven approach empowers businesses to optimize their payment processing systems, tailor their financial strategies, and enhance operational efficiency.

Keep reading, and we’ll cover every detail to fill in when you’re writing in your receipt book. The best practice is to provide a duplicate copy. One copy should go to the customer, and the other should stay in the book for your records. This helps you track business expenses and sales, and it also provides the customer with a proof of purchase. Carbonless receipt books are great for this purpose as they automatically create a duplicate copy of each receipt.

What is the difference between a receipt and an invoice?

It records when the receipt was issued and the amount paid. Since the receipt is issued only after the product’s delivery, it serves as confirmation that the product was sold during the specified period. A receipt book can make your payment tracking job easier as it has every transaction record.

• It shows the total number of items purchased.
• The moment you enter the rates of products or services, it will automatically count the total amount.
• A receipt book can be particularly useful for rent receipts.
• Therefore, always prioritize cross-checking a receipt.
• You could try digital receipt apps and software to automate receipt generation and simplify sales and expense tracking.
• After filling out the receipt, you should detach it from the book and give it to the customer.

One copy is for you, and one Certified Bookkeeper is for the customer. That’s why they’re also called as carbonless receipt book or books. When you write on the top receipt, it makes a carbon copy on the second one. In today’s digital era, some transactions still require a paper trail.

How to Fill out Receipt Book: A-Z Guide for Business Owners & Freelancers

• Multiply the extended price by the number of units and include the item total in the next column.
• You can go to PDF & Print settings to change the design and layout of the receipt template.
• For my business, one of the headaches was managing both stocks and expenses.
• By meticulously reviewing the details and affixing a signature, businesses affirm their commitment to professionalism, accountability, and regulatory compliance.
• To maintain this organization, it’s important to create receipts consistently and accurately, using proper receipt headings.
• So, if you want to fill out your receipt book more efficiently, consider these tips.

This helps reinforce professionalism and trust with clients while ensuring accurate money management, which is essential for bookkeeping, tax, and legal purposes. It also helps you, the business owner, to organize your business receipts. Numerous digital receipt book solutions exist, including apps and software capable of creating receipts, monitoring business expenses, and providing paper copies if required. When filling out a receipt book, adherence to legal requirements is of utmost importance. Issuing receipts ensures proof of purchase for customers, which is essential for various reasons, such as returns, warranties, or tax deductions.

Avoiding and Rectifying Common Mistakes in Receipt Books

For the carbon copy, you could store it within the book to prevent misplacement. The main difference between an invoice and a receipt is when and why it is issued. An invoice requests payment from the customer for goods or services purchased, while a receipt is written proof that the purchase has been completed and paid. Consistent record-keeping and properly filled-out receipt books help businesses operate smoothly and efficiently. Sign the receipt and include your contact information in case they need to contact you in the future. One receipt copy is for your records, and the other copy is for your customer.

Be sure to write in the sales tax percentage nearby for reference purposes. If you sell multiple quantities of any one item, multiply the number by the quantity to get the total price for those items. For example, if you sold four $10 mugs, the total price on the “mug” line on the receipt would show that the Accounting Periods and Methods customer paid $40.